How To Register For Sales Tax In Virginia

If you're selling digital services and products to customers in Virginia, and so y'all might exist liable for Virginia' sales tax. This guide covers two very important parts of the system:

Registering for the tax, then
Filing taxation returns on time.

We've scoured the Virginia Comptroller'due south website to provide y'all with all the necessary information well-nigh sales tax for out-of-state businesses in one identify.

How to register for sales tax in Virginia

Remote sellers register for sales taxation in Virginia either online or via paper form, depending on whether the business concern has a Federal Employer Identification Number (FEIN or EIN).

Businesses with an EIN tin register via Virginia Tax Online Services, an online tax portal. This portal is also where you'll file and pay your taxation returns. More than on that later!

Other businesses must annals past filling out a course and mailing or faxing it to the Virginia Comptroller office. Yous'll notice more than information beneath.

Businesses with an EIN

The starting time stride is to register for a sales tax allow. This is a really simple procedure! Only before you begin, take this information handy:

Your Social Security number
Your EIN
North American Manufacture Classification Arrangement number. Each number is a 2-half-dozen digit code. Find yours in the NAICS directory.

one. Become to the Virginia Revenue enhancement Online Services site and click the option that says "Are you a new Business? Register Here"

ii. Fill out all the fields requested in order to access the registration form. This includes creating a User ID and countersign to log into the Virginia Taxation Online Services portal in the time to come.

3. From this point frontwards, simply provide all the information requested in the course. Hither'south a handy checklist from Virginia Tax.

When you complete your registration, you'll receive:

Your Virginia Tax business relationship number
Your sales revenue enhancement certificate of registration
An assigned revenue enhancement filing frequency: monthly, quarterly, or yearly.

You'll also receive all the information you lot need to access your business organisation online services business relationship. This is where you'll exist able to file and pay taxes, send secure emails, and manage your Virginia Tax account.

Businesses without an EIN

In summary, the registration procedure is pretty simple! You lot must fill out Form R-1, Virginia Department of Taxation Business Registration Form and either fax the application to (804) 367-2603 or mail it to:

Virginia Department of Taxation
Registration Unit
P.O. Box 1114
Richmond, VA 23218-1114

Yet, the form requires a lot of information, and then it's worth looking through and gathering all the necessary documents and information ahead of time. Here's a sneak peek:

It will take a few weeks to receive your sales revenue enhancement certificate, your Virginia Revenue enhancement number, and login instructions for your online business business relationship. When you do, you'll also be assigned a filing frequency: monthly or quarterly.

Head to enroll in Business iFile to prepare your access to the online portal! This is where you'll be able to file and pay taxes, ship secure emails, and manage your Virginia Taxation account.

How to file sales tax returns in Virginia

Sales and taxes should exist reported and filed using United states dollars. If y'all've made whatsoever transactions in Virginia in a dissimilar currency, exist sure to catechumen those to USD using official currency substitution rates.

When to file and pay

Yous must file a sales revenue enhancement return either monthly or quarterly. The deadlines are as follows:

Monthly
For monthly filers, reports are due on the 20th of the calendar month post-obit the reporting calendar month. For example, the April sales revenue enhancement report is due May xx.

Quarterly
For quarterly filers, reports are due on the 20th of the month following the reporting period.

Apr 20, for showtime quarter ending March 31
July 20, for 2d quarter catastrophe June xxx
Oct twenty, for third quarter catastrophe September 30
Jan 20, for fourth quarter ending Dec 31

Note: Didn't brand whatsoever sales in Virginia during your reporting period? You lot should still report that. This is chosen a "zero return" and information technology follows the verbal same process as a normal render. (Just a little less data entry 😉)

How to file

Before y'all get started, you lot should collect all the information near your taxable sales in Virginia during the previous quarter. The revenue enhancement website suggests having these pieces ready:

total sales and income
total purchases and expenses

Here the process differs based on whether you use a Concern iFile account or not. It'southward possible to file and pay Virginia taxes without logging in.

Business iFile

Log in to your online services account and select "File / Pay Taxes." So select the tax type you lot need to file or pay. From at that place, only fill in the requested fields until the course prompts y'all to submit.

eForms

With eForms, y'all can file and pay digitally without using a business online services account. There'due south no login or password required. Simply fill in the required fields, and pay whatsoever taxation due at the end.

Fill out the class here: Retail Sales and Use Tax for Out-of-state dealer's (Class ST-viii)

How to pay

Taxation payments must be fabricated using U.s.a. dollars.

Business Online Services Account

You can pay directly in the online portal via debit banking company transfer from your credit or savings account.

eForms

You can ready a direct debit payment or ACH transfer. Recollect to include your xv-digit Virginia tax number, as well equally the appropriate tax code for your payment. Your revenue enhancement render code is likely 00041 (Sales and/or Use Tax Payment), merely the full list is below:

What to practice in betwixt registering and filing?

Well, you must comply with all the rules for Virginia sales revenue enhancement! That ways charging at least six% sales tax and watching out for local level taxes, amongst other things.

For farther reading that will help you stay compliant and successful as a remote seller, check out our Business Guide to Sales Taxation in Virginia.

* At Quaderno nosotros honey providing helpful information and best practices nigh taxes, but nosotros are not certified tax advisors. For farther help, or if you lot are e'er in incertitude, delight consult a professional taxation advisor or the Tax Agency.